Staff
People are at the centre of the portal. You can order for individual staff or in bulk, the choice is yours.
One or many staff…
In its simplest form, the portal has one user, you.
Order in bulk against your name, it is quick and easy.
To reap the full benefits of the uniform portal, register your staff and place orders against their name. Your order will arrive in named staff packs ready to go.
Creating staff pulls all the elements of the portal together - ID, wardrobe, branches and contracts.
Start slowly with one wardrobe, one branch and one contract if you like, or dive right in with a full company structure. Either way, we will be here to set up the framework and guide you through the process.
Learn more with this quick training video.
Creating and editing staff
Staff History
Staff or Wearer History can be viewed at any time.
Wearer history details, completed orders, orders in progress and draft orders, for a comprehensive view of uniform and PPE supply.
In addition, if you are using entitlement, it is also fully detailed here.
Once you have ordered a uniform, the portal stores the wearers sizes as a guide for future ordering. When placing your next order, the portal pre-populates the sizes across all items of the same type.
Staff are all linked to a branch.
Branches are set up by our team and are linked to staff when they are created. Your company may have one branch or head office, or they may have many branches, which are usually at different locations.
Portal users or buyers are also linked to one or many branches, enabling them to see only the staff in their branch list. This is very helpful if you are managing a large staff list.
Billing is also detailed by branch, allowing invoices to be analysed by location.
Staff and Branches
Staff are linked to contracts.
The advantage of contracts are that they can be created and edited online by you.
Contracts are simply a label attached to staff for analysis.
Contracts are usually your customers' details, for example, “Tesco” or “Next”. These tags can be applied globally for the whole company, or you can create many for one customer, for example, “Tesco North” and “Tesco South”.
If you don’t use contracts, the system will add a default one for you.
Contract codes are taken right through to invoicing for cost analysis.
Staff and Contracts
Staff are linked to wardrobes.
Wardrobes are created by our team based on your uniform sets.
Linking staff to wardrobes ensures that you are ordering the right uniform every time.
The wardrobe shows full details of the items, including pictures of the finished garment, branding and colours.
Your company may have one wardrobe set or many. For simple ordering, we would recommend that we set up a wardrobe for each of your unique contracts.
Behind the scenes, wardrobes contain other features like entitlement quantities and uniform lifetime, for example, 5 Shirts every 365 days or 1 x Footwear every 180 days. Footwear is an example of an entitlement group, enabling the buyer to select say one pair of boots or one pair of shoes, but not both.