Administrator - A person who places order on the uniform portal also known a buyer.
Body Sizes - Physical body measurements in inches or centre metres.
Branches - other offices which are separate from the main office but are all part of the same company. Staff and buyers are lined to branches.
Budget* - A cost value placed against an object, like company, branch, contract, wardrobe or buyer. *Under development
Budget Period*- A time period for a budget, usually Week, Month , Quarter or year.
Budget Fixed- A budget set with a fixed period that does not allow values to be carried forward into future periods. *Under development
Budget Rolling- A budget set with a rolling period that does allows values to be carried forward into future periods. *Under development.
Buyers - the person who is completing the purchase, also know as administrators.
Checkout - the point in the process where the purchase is complete and the items are paid for.
Consolidation - For customers placing a high volume of orders creating many invoices. Invoices are consolidated into a single monthly invoice plus a detailed analysis on an excel document.
Contract Codes - A code that can be attached to staff allowing analysis of transactions linked to that code. Contract codes can be created and edited on line.
Drafts - an unfinished version of an order which can be stored and edited.
Drafts Order Number - a unique number allocated to a draft order starting DF#####.
Entitlement - The amount of goods that can be allocated to a member of staff.
Entitlement Method- An entitlement control method based on quantity, value or points.
Entitlement Period- A time period for which the entitlement is calculated.
Entitlement Group- A group of uniform items on a wardrobe to which an entitlement method applies.
Entitlement by Points- An entitlement control method based on points applied to items of uniform.
Entitlement by Quantity - An entitlement control method based on the number of uniform items issued.
Entitlement by Value- An entitlement control method based on the cost value applied to items of uniform.
Escalation - The act of reassigning a task to a higher level user. Escalation can be triggered by many events usually at checkout.
Invoice - the list of items which have been purchased along with the costs of them. Could also be thought of as the bill.
Order Value - the total cost of a uniform order at checkout.
Order Minimum Value - A minimum value of a uniform order under which a buyer cannot check out the order. An order minimum value is set on a buyers portal account.
Order Maximum Value - A maximum value of a uniform order over which a buyer cannot check out. An order maximum value is set on a buyers portal account.
Order Reason - A mandatory set of standard reasons for placing an order for a member of staff for example new starter or re-issue.
Order Reason, Bespoke - A additional set of mandatory order reasons bespoke to your company for placing an order for a member of staff, usually a special event.
Payroll systems - A system to control staff wages often linked to a rostering system in the personnel industry. Payroll or rostering numbers are unique numbers issued by the payroll system to identify staff.
Portal - A web based uniform management system.
Power BI- An interactive graphical desktop developed by Microsoft.
Predictive Entitlement* - A method of projecting entitlement into the future to predict when uniform is due for re-issue.*Under development
Punch out - A software platform that links accountancy packages like SAP, Oracle Business Central and Sage to online catalogues like the uniform portal.
Purchase order references - A unique reference to your purchase order entered onto a portal draft order.
Return- A reverse sales sales order detailing goods to be returned.
Return Period - The period, in days, in which goods qualify for return.
Return Reason - A mandatory reason added to return orders detailing the reason for return for example, wrong size ordered or non-starter.
Service Level SLA - The number of working days lead time before despatch.
Size - A standard garment size like 34”, XL or size 12.
Size Profile- A comparison between staff garment sizes.
Staff- A person that uniform is issued to also called a wearer.
Staff Ordering- Also known as self ordering, allowing staff to create a requisition or an order for new uniform.*Under development
Tracking - once your order has been shipped, you will be given a tracking code which will allow you to follow the updates regarding where your order is. This will include notification of shipping, if the parcel at the depot or in transit, and the delivery time.
Wardrobes -A set of clothing for a specific role. Wardrobes are linked to staff to enable ordering. Wardrobes control entitlement values and entitlement period.
Wardrobe Wizard* -A high level user who can edit a limited range of wardrobe features.*Under development
Web Wizard* -A high level user who can create and edit portal buyers and administrators.*Under development